MutantCon 2026 Policies
Badge Purchase Terms & Conditions
1. Agreement to Terms
By purchasing, accepting, holding, or using a badge/ticket for MutantCon 2026 (the “Event”), the purchaser and badge/ticket holder (“holder”) agrees to be bound by these Terms and Conditions and all official MutantCon Event Policies, including the Code of Conduct.
2. Revocable License
Each badge constitutes a revocable personal license granting admission only to designated event spaces at the Sunriver Resort during scheduled hours. MutantCon event management (“Management”) reserves the right, without refund of any purchase price, to refuse admission to or eject any individual whose conduct fails to comply with Event Policies, disrupts operations, or poses a hazard to other guests or property.
3. Refunds, Transfers, and Chargebacks
● All Sales Final: Badges, vendor spaces, and add-on purchases are strictly non-refundable under any circumstances.
● Transfers: Badges may not be transferred directly through the ticketing platform. To request a badge transfer, the original purchaser must contact info@mutantcon.com with the recipient's full legal name and contact details. Transfers are granted at the sole discretion of event organizers and must be submitted at least 48 hours prior to the event.
● Resale: Commercial resale, unauthorized transfer, or scalping of badges is strictly prohibited and results in immediate cancellation without refund.
● Disputes: By completing a purchase, the purchaser waives all rights to initiate credit card chargebacks or payment disputes for completed badge purchases.
4. Assumption of Risk
The Holder voluntarily assumes all risks, hazards, and dangers arising from or relating to attendance at the Event, including but not limited to physical injury, illness, exposure to communicable diseases, theft, loss, or property damage, whether occurring prior to, during, or after the Event.
5. Release of Liability and Indeminification
The Holder forever releases, waives, and discharges MutantCon, its organizers, coordinators, volunteers, agents, and Sunriver Resort (along with their respective owners, directors, officers, and employees), from any and all liability, claims, demands, or causes of action arising out of negligence, personal injury, illness, or property damage occurring at the Event. The Holder agrees to defend, indemnify, and hold harmless the released parties from any liabilities or costs arising from the Holder’s acts or omissions.
6. Event Cancellation and Force Majeure
Management reserves the right to alter schedules, guest lineups, game sessions, or table assignments at its discretion. If the Event is delayed, curtailed, relocated, or canceled due to extreme weather, facility unavailability, utility failures, public health emergencies, government actions, or any unforeseen cause beyond Management's reasonable control, Management shall not be liable for any travel, lodging, or consequential costs incurred by the Holder. In such circumstances, badge rollover or credit policies will be determined at Management's sole discretion.
7. Badges and Verification
Badges must be visibly displayed on the Holder’s person at all times within event areas. Lost, misplaced, or stolen badges will not be replaced free of charge; a replacement fee up to the full purchase price may apply. Badges are valid only when accompanied by valid government-issued photo identification matching registration records.
8. Compliance with Facility and Applicable Law
The Holder agrees to comply with all rules and regulations established by Sunriver Resort, as well as applicable municipal, county, and state laws. These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of Oregon, without regard to conflict of law principles.
Media Consent and Press Policy
1. Official Event Photography and Video
MutantCon staff and credentialed media take photographs and record video throughout the event for documentation, recap, and promotional use. By attending MutantCon, attendees grant event organizers the irrevocable right to capture and use their likeness, voice, and appearance in general crowd photography, video recaps, and promotional materials across web and social media channels without compensation.
2. Digital Takedown Requests
We respect attendee privacy. If an attendee appears prominently in an official photograph or video published by MutantCon and wishes to have it removed, they may email info@mutantcon.com with a link or screenshot of the image. The media team will review and remove or blur the photo promptly.
3. Minors and Protected Content
MutantCon will not intentionally publish standalone, identifiable promotional photos of attendees displaying the “Young Mutant” badge sticker without express permission from a parent or legal guardian.
4. Commercial Media, Streaming, and Press
● Personal Use: Attendees are welcome to take personal photos and short video clips for personal social accounts, provided they have obtained explicit consent from the individuals being photographed or recorded.
● Live Streaming Prohibited: Continuous live streaming (e.g., Twitch, YouTube Live, Kick, TikTok Live) is prohibited in all event spaces without prior written credentialing from MutantCon organizers. Roaming broadcasts and uncoordinated live streams disrupt attendee privacy and gameplay focus.
● Table Privacy: External media or approved creators may not record a tabletop session without unanimous, advance consent from the Host and all seated players. Any participant may revoke this consent at any point during play.
● Commercial Productions: Podcasting setups, commercial video gear, lights, or formal interview stations are permitted only with prior organizer approval and an assigned location.
Policies and Code of Conduct
Section 1: General Code of Conduct
1.1 The “Mutant” Mandate
MutantCon is a community-focused event. We are here to celebrate homebrew creativity and narrative gaming. To ensure a safe and welcoming environment for everyone, all attendees, GMs, Volunteers, Staff, and Vendors must adhere to the following:
1.2 Expected Behavior
- Be Excellent to Each Other: Respect personal boundaries. Harassment of any kind - including, but not limited to physical assault, battery, deliberate intimidation, stalking, or unwelcome physical contact - is strictly prohibited.
- Inclusivity is Mandatory: We do not tolerate discrimination or hate speech based on gender identity, sexual orientation, disability, physical appearance, race, age, or religion.
- The “Consent” Rule: Always ask for permission before taking a photo or video of another attendee or their gaming setup. “No” means “No” and “Maybe” means “No”.
- Resort Etiquette: We are guests of Sunriver Resort. Please be respectful of non-convention hotel guests and resort property.
1.3 Staff and Security Authority
- Follow the Rules: Attendees must follow the directions of all MutantCon Staff (identifiable by their Staff Badges/Apparel). Failure to comply with staff requests regarding safety or conduct is grounds for immediate badge revocation.
- Eviction Policy: If your badge is revoked for a Code of Conduct violation, you must leave the event space immediately. No refunds will be issued for revoked badges.
Section 2: Age Verification
2.1 Identification Requirements
All attendees must present a valid, government-issued photo ID at the Registration Desk to collect their badge. This ensures accurate record-keeping and allows us to verify age for specialized gaming content.
2.2 The “Young Mutant” Sticker System
MutantCon is an all-ages event, but we recognize that some narrative games contain themes intended for mature audiences.
- Adults (18+): Attendees 18 and older will receive a standard attendee badge.
- Minors (Under 18): Attendees under the age of 18 will have a high-visibility “Young Mutant” sticker applied to their badge at registration.
- Tampering: Removal or alteration of an age-verification sticker is grounds for immediate badge revocation without refund.
2.3 Game Content Ratings
Every Game Leader (GM) is required to label their game session with one of the following ratings on the Tabletop Events (TTE) schedule:
- Family Friendly? Appropriate for all ages. No graphic violence or mature language.
- Teen (13+): May contain fantasy violence or mild suggestive themes.
- Mature (18+): May contain graphic descriptions, horror elements, or complex adult themes.
2.4 Mature Table Access
- Verification: GMs running Mature (18+) games are required to check badges at the start of the session.
- Restriction: Any attendee with a “Young Mutant” sticker is strictly prohibited from participating in or spectating at an 18+ designated table, regardless parental consent.
Section 3: Weapons and Prop Policy
3.1 Zero Tolerance Weapon Policy
MutantCon is a strictly weapon-free event. For the safety of our attendees and Sunriver resort guests, no functional weapons; or items that could be perceived as functional weapons; are permitted on the premises.
- No Metal Weaponry: All swords, knives, daggers, or metallic alloys (steel, bronze, iron, etc.) are strictly prohibited. This includes decorative, blunt, or sheathed "costume" blades. If it is metal, it is not allowed.
- No Firearm Props: Any prop that can be mistaken for a firearm from a distance is strictly prohibited.
- No Projectiles: Crossbows, bows, and slingshots, "Nerf," airsoft, or any other projectile launchers are strictly prohibited.
- No Exceptions: Items deemed a safety risk by Staff must be removed from the event space immediately. Failure to comply will result in badge revocation without a refund.
3.2 Oversized Props and Aisle Safety
To ensure a safe environment, and maintain ADA-compliant aisles for all attendees:
- No Oversized Props: Costumes or props may not exceed 3 feet in width, or 7 feet in height. If your costume prevents the safe flow of traffic, you will be asked to remove the oversized elements before entering the floor.
- No Obstructions: Props, capes, or banners may not be left on the floor or leaned against walls. Anything creating a tripping hazard must be removed from the event space.
- No Vision Impairing Masks: Full-head masks or helmets must be removable. For safety, masks must be removed while navigating stairs, elevators or resort hallways.
- No Exceptions: MutantCon Staff reserves the right to deny entry to any costume or prop that poses a logistical or safety risk to other attendees.
Section 4: Table Authority and Gameplay
4.1 The Game Host’s Authority
The Hostis the final authority at their assigned table. To ensure a high-quality experience for all attendees, the following rules apply:
- Right to Dismiss: Game Leaders have the absolute right to ask a player to leave their table for disruptive behavior, harassment, poor hygiene, or failure to follow the established safety tools of that session.
- Safety Tools: The use of the safety tools (e.x. X-Cards, Lines, and Veils) is highly encouraged. If a player refuses to respect a safety tool or purposefully crosses a line, it is considered a violation of the Code of Conduct and may result in badge revocation.
- Staff Intervention: If a Game Leader is uncomfortable dismissing a player, they must immediately signal a MutantCon staff member to facilitate the removal.
4.2 “Looking for Game” (LFG) and Spectating
Because The Great Hall is a high-density gaming environment:
- No Crowding: Please do not stand in the aisles to spectate a game. If there is not a designated chair available for spectating, you must move along to keep the thoroughfare clear.
- No Table Jumping: Once a narrative session has begun, do not interrupt the Game Leader (GM) or players unless there is an “Open Seat” sign and the Game Leader has explicitly invited you to join.
- Consent to Watch: Always as the Game Leader (GM) and players for permission before filming or taking photos of a live game session.
Section 5: Refunds, Transfers, and Media Disclosure
5.1 Refund and Cancellation Policy
To ensure the financial sustainability of MutantCon and the pre-ordering of custom swag:
- All Sales are Final: No refunds will be issued for attendee badges, vendor tables, or sponsorship fees.
- Badge Transfers: If you cannot attend, you may transfer your badge to another individual until September 30, 2026. Please contact the Registration Team to finalize a transfer.
5.2 Media and Photography Disclosure
- Staff Photography: MutantCon Staff and authorized media will be taking photographs and video throughout the event.
- Consent to Use: Your presence in the event space constitutes consent to be photographed or filmed for use in future marketing, social media, and promotional materials for MutantCon.
- Attendee Photography: While we encourage attendees to take photos, you must obtain verbal consent from individuals before taking close-up photos or videos of them or their gaming setup.
Vendor Agreement and Rules
1. Table Space and Display Footprint
● Assigned Spaces: Vendors must keep all merchandise, signage, banners, racks, and personal seating strictly within their designated table perimeter.
● Aisle Clearance: To maintain ADA accessibility and fire safety compliance, no inventory, boxes, or display stands may extend into public walkways or blocking neighboring tables.
● Table Staffing: Vendor tables must remain staffed by an authorized representative during scheduled vendor floor hours. MutantCon is not responsible for unstaffed tables.
● Subletting Prohibited: Vendors may not sell, sublease, share, or transfer assigned table space to third parties without prior written consent from MutantCon organizers.
2. Permitted and Prohibited Merchandise
● Creative and Homebrew Focus: MutantCon celebrates independent creators, game designers, and tabletop hobbyists.
● Zero Weapon Tolerance: In accordance with Event Policies, functional weapons, metallic costume blades, projectile devices, and realistic firearm replicas are strictly prohibited from sale or display.
● Age-Appropriate Merchandise: Products containing mature or explicit content must be kept out of direct sight and out of reach of minors displaying “Young Mutant” stickers.
● Intellectual Property: All merchandise sold must be original, properly licensed, or compliant with fair use standards. Bootleg goods and authorized reproductions are prohibited.
3. Load-In, Operating Hours, and Teardown
● Setup Schedule: Vendors will receive specific load-in windows prior to event opening. All setups must be completed before public doors open.
● Teardown Timing: Please coordinate with event staff before packing down your table to maintain aisle safety and avoid disturbing nearby games.
● Waste and Space Condition: Vendors are responsible for leaving their assigned table area clean, clearing all cardboard, trash, and packing materials at the conclusion of their time.
4. Legal Compliance, Sales Tax, and Liability
● Taxes and Licensing: Vendors are independent operators responsible for complying with all applicable local, state, and federal laws, including Oregon Department of Revenue requirements and business licensing.
● No Assumption of Liability: MutantCon, event organizers, and Sunriver Resort assume no liability for lost, stolen, damaged, or misplaced inventory, displays, or personal equipment before, during, or after the event. Vendors are strongly advised to secure valuable stock at all times.
● Adherence to General Conduct: Vendors and their staff must abide by the MutantCon Code of Conduct and overall Event Policies at all times. Violation of event standards may result in immediate table revocation without refund.
Volunteer Handbook
1. Welcome to MutantCon 2026
Thank you for joining the MutantCon 2026 volunteer staff! As a volunteer, you are the face of the event and the primary reason our community feels safe, welcome, and excited to roll dice.
Our Core Mission:
- Inclusion First: Every “Mutant” (attendee) belongs here, regardless of their experience level or background.
- Safety and Support: We prioritize player comfort. If a game gets too intense or an attendee needs a break, we are their advocates.
- The “Best Day Ever” Guideline: We aim to solve problems before they become big issues. If a table is wobbly, or a GM is missing a pen, we’re on it.
2. Role Deep Dives
Check-In
- Set the tone for the entire con. You are the first face people see.
- Key Tasks:
- Verify registration
- ID Check: every attendee must show valid, government-issued ID. Apply the correct age-verification sticker to their badge.
- Hand out the Swag bag and lanyard.
- Distribute GM-exclusive t-shirts
- If the line gets more than 5 people deep, call for a “Floater”[1] immediately
Merch Table
- Manage our limited-edition merch sales and keep the inventory secure.
- Key Tasks:
- Handle sales of merch items
- Keep the display looking clean and inviting
- Never leave the table unattended. If you need a break, ask for a “Floater”.
GM Support
- Ensure our GMs have everything they need to run a legendary session.
- Key Tasks:
- Help GMs find their assigned table
- Check that every table has pens and a dice tray
- GMs are usually nervous/excited. A calm, helpful support helps them settle in.
Setup and Takedown
- Transforming The Great Hall and leaving it spotless
- Key Tasks:
- Assist vendors with load-in/load-out and coordinate table locations
- Takedown: collect all signage, stands, and leftover swag/merch. Ensure no garbage is left behind for resort staff.
Floater
- Be the “glue” that holds us together
- Key Tasks:
- Provide bathroom/water breaks for other roles as needed
- Monitor the floor and assist where necessary
- Be welcoming and expect to answer questions from attendees - you may be the first volunteer they can find.
3. Logistics and FAQ
Where:
- The Venue: Sunriver Resort, The Great hall.
- Arrival: Please arrive at The Great Hall 15 minutes before your scheduled shift (745am on Saturday, October 31, 2026). Check in with the Check-In Desk/Volunteer to get your volunteer badge and shirt
- Parking: Near the Great Hall. See Sunriver Maps.
The Uniform:
- The Shirt: You will be provided with one (1) volunteer T-shirt. Please wear this during your shift, so attendees can easily find you.
- Footwear: You will be on your feet! We strongly recommend comfortable, closed-toe shoes.
- Personal Gear: We have limited secured storage for small bags/backpacks. Please keep valuables to a minimum.
Communication:
- Discord: All real-time coordination happens in the MutantCon Private BendDnD channel. If you have a question during your shift, post it there.
- Chain of Command: Your first point of contact on-site for immediate issues is one of the Chaos Coordinators.
- Scheduling: You can find the schedule on Google Drive in the Volunteer Schedule sheet.
Emergency and Safety:
- Incidents: If there is a medical or safety emergency, do not attempt to handle it alone. Notify the Sunriver Resort staff immediately.
- Capacity Control: The Great Hall has a strict occupation limit. If the room feels “dangerously full” or the entrance is blocked, notify a Chaos Coordinator immediately.
- Lost and Found: all “found” items (wallets, phones, etc) must be brought immediately to the Merch Table for secure storage. Do not leave them at the registration desk or hold onto them yourself.
- No Alcohol: No outside alcohol is permitted in The Great Hall. If you see an attendee with a “brought-from-home” beverage, kindly ask them to finish it outside or dispose of it. If they refuse, notify a Chaos Coordinator.
4. The Perks
This is a Thank You to you from us for your assistance.
- The Uniform: A limited-Edition MutantCon Volunteer T-shirt.
- The Badge: A discounted custom Volunteer Badge and lanyard, granting you full access to the event, even when you are not on shift.